Attendance and Tardy Policy Attendance and Tardy Policy

​​​​​​​​​​​​​​​​​​​If your student will be absent from school, please complete the REPORT ABSENCE FORM ​to notify the school attendance office. Please note: we may not excuse students for a single period without documentation per BVSD Board Policy. Thank you.

SOUTHERN HILLS ATTENDANCE POLICY

Students are expected to be in attendance every day school is in session as required by law and district policy. When a student is absent, a parent/guardian is to call the school at 720-561-3402 before 10:00 a.m. the day of the absence. We suggest that a doctor’s note be submitted when a child has an appointment or has seen a doctor due to an illness.

The following procedures are based on the BVSD Attendance Policy.

Excused Absences... are those absences that have been properly excused for the following reason:  temporary illness or injury, an absence which is pre-approved by the principal of the school, extended absences due to physical, mental or emotional disabilities, an absence which occurs when the student is in the custody of the court or law enforcement authorities, emergency, serious illness, or death in the family, medical and dental appointments which cannot be scheduled outside the regular school day, extreme inclement weather or participation in religious observances. When a student is absent from school, he or she has 2 days to meet with individual teachers to make arrangements for turning in missed assignments. If a student has been absent for more than 3 days, parents/guardians may contact the school in order to get work missed for that absence. These work requests made before noon will be available for pick-up between 3:30 PM and 4 PM on the day of the request.

Unexcused Absences include all other absences or any absences that have resulted after the truancy process has started. Unexcused absences may result in disciplinary consequences and/or the initiation of court proceedings to enforce the requirements of the Colorado School Attendance Law.

Prearranged Absences...When parents/guardians have confirmed a prearranged absence for student and have secured in advance all the work that will be missed during that absence, these assignments will need to be turned in on the first day the student returns to school in order to receive full credit for the work. A pre-arranged absence form must be filled out and turned into the attendance office at least 2 days prior to the absence.    Click here for the form: PrearrangedAbsenceFormSHMS

Long-range Assignments and Absences...If an absent student has been issued a long-range assignment and is absent on the day the long-range assignment is due, the assignment will be due on the first day the student returns from the absence.  

Prior Notification of Tests and Absences...When students are given prior notice of an upcoming test and are absent, but return on the day of the test, the student will be responsible for taking the test along with the other students at that time.

Permission to Leave School During the Day...If students are leaving school early, the attendance office must have a note or a phone call at least one hour prior to the pick up time from the parent/guardian giving the reason for the request.  Students will be sent a pass to come to the main office to wait for the parent/guardian to sign them out.  Parents are required to come to the office to sign the student out and only those persons listed on the Emergency Card can pick up the student during the day.  ​Please be prepared to show ID when picking up your student.  Upon return to school, students need to check in at the office and get a pass to class. 

TARDY POLICY Students are expected to be in school and class on time. Tardiness is considered a form of absence. Consequences may be imposed if a student is tardy to class.  If a student arrives late to 1st period, he or she will be considered Unexcused Tardy if  he or she is late due to any reason other than:  Temporary illness or injury, a tardy which is pre-approved by the administration of the school, due to physical, mental or emotional disabilities, a tardy which occurs when the student is in the custody of the court or law enforcement authorities, emergency, serious illness, or death in the family, medical and dental appointments (documentation may be required), extreme inclement weather or participation in religious observances. If a student is late to 1st period, report to the attendance office to get a pass to class.